• Payments and Cancellation.

Exhibitor shall make full payment for the Expo Space by August 10, 2018 with application and agreement.

Exhibitors canceling will not receive a refund. The Downtown Business Association reserves the right, in its sole discretion, to refuse or revoke acceptance of any application for the Business Expo.

• Space Assignments.

The Heart of Downtown Business Expo, on a first come first served basis, will assign exhibitor space at the time of set-up. Notwithstanding the above, the Committee reserves the right to assign exhibit spaces so as to best meet the needs of all Exhibitors and to change location assignments at any time, as it may in its sole discretion deem necessary. The Committee also reserves the right to alter the location of booths shown on the official floor plans, as it deems advisable.

• Protection of Premises.

Exhibitor hereby acknowledges and agrees to adhere to and be bound by (a) all applicable fire, utility, and building codes; and (b) all applicable rules, regulations and policies of The City of Bakersfield and Kern County. Exhibitor shall leave the exhibit space in the same condition, as it was when Exhibitor entered upon the premises and shall not cause or permit others to cause any damage or disruption to the space or the facility.

• Tabletop Booth Construction.

Booths must not obstruct the view or interfere with the displays of neighboring booths. The Heart of Downtown Business Expo Committee retains sole discretion and authority in the placement, arrangement, and appearance of all displays. Downtown Business Association will provide one 6 foot table with table cloth and two chairs. If power is needed please request before event by August 10,2018.

• Maintenance.

The Heart of Downtown Business Expo will provide for trash removal of the exhibit area. However, Exhibitors must keep their space cleaned and in good order at all times.

• Storage of Packing Crates and Boxes.

Exhibitors will not be permitted to store packing crates and/or boxes within their exhibit space during show hours. If the size of packing crates and/or boxes permits, they may be stored under tables within Exhibitor space.

• Exhibit Hall Hours.

The Heart of the Downtown Business Expo reserves the right to set and limit the hours of the Expo, which shall be printed in the official program of the Expo. The hours set for this event will be 3:00 pm to 7:00 pm.

• Installation/Removal of Display.

Exhibitor may begin setup of exhibits for the Expo on August 16,2018 at 10:00 am at The Westchester located at 2801 “F” Street as assigned. Exhibits must be completely set up by 2:00 pm. Dismantling of exhibits may not commence prior to 7:00pm. Any Exhibitor property not timely removed shall be considered abandoned, and at the Committee’s option, may be removed and stored at Exhibitor’s expense or disposed of in any reasonable manner the Committee deems expedient. Exhibitor hereby agrees to waive any claim for damages resulting from such removal, storage, and/or disposal, and agrees to indemnify the Downtown Business Association and The Westchester from any damages or costs including reasonable attorney fees resulting from such storage or disposal

• Booth Regulations.

Exhibitor shall use its exhibit space for the sole purpose of describing and demonstrating its products and services. Each display area assigned to Exhibitor must be staffed by an employee or representative of the exhibiting company at all times during exhibit hours. Exhibits and/or Exhibitors, which, in the sole judgment of the Committee, are in poor taste, shall not be permitted. All aisle space is under the exclusive control of the Committee and shall not be obstructed or used for the purpose of exhibits or demonstrations. No exhibit shall be permitted to interfere with the light, space, comfort, or view of another exhibit. All draperies, carpet, decorations, etc. used in a display must be of a flame retardant nature. Speakers of any kind must be directed towards the interior of the Exhibitor space. All electrical wiring provided by exhibitor must conform to applicable building and fire safety standards. Exhibitors may sell goods or services only inside their designated exhibit space with business and or sellers permit. Exhibitor is responsible for removal of bulk trash, crates, lumber, pallets, packing material, and similar items. No exhibits, advertising, or other promotional materials are permitted beyond the perimeter of the booth. The Committee reserves the absolute rights to remove, relocate, or restrict any objection- able exhibits, persons, advertisements, or any features, which detract from the decorum of the Expo. No attachments or projections that may infringe on the space of others or may cause damage to the existing premises may be made. Exhibitor will provide raffle basket/prize at the exhibitor booth and basket to collect business cards. Committee member will be present at your space through event to raffle event baskets/prizes. Exhibitors are welcome to retain all business cards given during event.

• Authorized Representatives.

Exhibit booth personnel shall be restricted to owners; employees of exhibiting companies, or other authorized representatives. Each exhibiting company shall provide the Committee in advance with the name and title of the person(s) who will be in attendance at the exposition. Exhibitor’s personnel shall wear proper badge identification, prominently displayed and will be given Expo Vendor Badges, plus have identification available for viewing by the Committee, or Security, at all times. Each Exhibitor will be given 10 tickets to handout to your customers or potential customers.

• Security.

Neither the Downtown Business Association nor The Westchester will be responsible for the loss of any of Exhibitor property or materials at any time, by or for any cause. Exhibitors must make provisions for safeguarding their goods, materials, equipment, and display at all times, and Exhibitors are urged to carry their own insurance through their own sources at their own expense.

• Assignment and Sublease.

Exhibitor may not assign, sublet, or share the whole or any part of the space allotted without the prior written consent of the Committee. Exhibitor may not display goods other than those manufactured or handled by that Exhibitor in the regular course of business. Only the signage of the company whose name appears on the Application may be placed on the booth or appear on any printed list of Exhibitors. No company not assigned space in the exhibition hall will be permitted to solicit business in any manner within the exhibit hall.

· Food Vendors

Food vendor will be held to all of the above. ALL FOOD Vendors will need to provide Downtown Business Association with health permits and liability insurance no later than August 10, 2018. Food vendors will be given kitchen space behind counter and will trade space fee for providing 250 participates with sample foods featuring there restaurants. Each food vendor will provide there on plates, serving ware and napkins. In return the Downtown Business Association will promote your restaurant on all Radio, TV, paper ads and social media for this event. Set up can begin in kitchen after 10:00 am and be ready by 2:30 pm. Please use parking lot behind The Westchester and use the back doors.

VIP Food Vendors will be held to all of the above, except where agreed upon by Downtown Business Association. VIP food vendors will be providing food in Club W down stairs. Please use back parking lot and utilize the first doors on the left going directly to the basement. Set up can start after 10:00 am and be ready by 4:30 pm.

THE HEART OF DOWNTOWN BUSINESS EXPO

August 16, 2018

3:00 PM-7:00PM

The Westchester 2801 F St Bakersfield, CA 93301